Employment Opportunities

Bookkeeper / Office Manager

Summary Description

The Bookkeeper/Office Manager maintains the financial records on a daily basis, maintains an orderly and well-functioning office, and manages human resources and benefits for staff.

Reports to:     Executive Director

Responsibilities/Tasks

Responsibilities and tasks may include, but are not limited to the following.

  • Bookkeeping
    • Process all accounts payable (including reimbursements and petty cash) and receivables in accordance with ACE’s Accounting Policies and Procedures.
    • Process payroll with payroll service. Collect and compile staff timesheets for each payroll run.
    • Reconcile bank accounts monthly, including monthly revenue reconciliations with Development records.
    • Produce monthly financial reports for Executive Director.
    • Participate in compiling information for annual audit and responding to auditor inquiries.
    • Participate in drafting annual budget for office expenses and monitoring program budgets on a monthly basis.
  • Human Resource Management
    • Maintain/update Personnel Policy and Staff Handbook.
    • Coordinate personnel benefits for health and dental insurance, retirement plan, transit benefit, workmen’s compensation, and other insurance options.
    • Orient new staff to administrative systems and benefits and personnel policy/staff handbook.
    • Ensure compliance with other human resource-related legal requirements.
  • Office Management
    • Serve as primary representative to landlord and ensure compliance with lease.
    • Maintain office security, including drafting policies and procedures.
    • Coordinate office and equipment maintenance, including IT.
    • Manage purchase and storage of office supplies.
    • Manage relationships with utility and service providers.
    • Ensure that mail is delivered out and retrieved and sorted daily.
    • Lead efforts to beautify ACE office and make common areas a welcoming and orderly space.
    • Coordinate setup of workspaces for all staff, interns, and volunteers.
    • Maintain schedules for use of conference/ meeting rooms.
    • Coordinate food and other logistics for ACE Board meetings and other organization-wide, non-fund-raising events (e.g., Annual Meeting and planning sessions).

Qualifications

  • 5-7 years relevant experience in non-profit accounting and office management.
  • Experience in managing human resources and personnel benefits.
  • Detail-oriented and conscientious work style under strict timelines.
  • Solid computer skills including but not limited to proficiency in QuickBooks and MS Office suite.
  • Team player, self-starter, quick learner, and ability to work in fast-paced environment.
  • Understanding of and commitment to social/environmental justice and community empowerment.

Salary:   $30,000-40,000.

To apply: Send resumes and cover letters to sue@ace-ej.org, along with salary requirements.

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Frequently asked questions

Q: I've checked your website and I wanted to ask if you have any job openings?

A: If we currently do not have any job openings check back later, as we will update this page as they arise.

Q: Can I send you my resume and a cover letter so you can have it on file when jobs are available?

A: Yes, you may send us your information, but you will need to reapply for specific jobs when they become available.

Q: Are there other opportunities to become involved or do work with ACE?

A: Yes, please check out our internships and volunteer opportunities. See our calendar for periodic volunteer nights, and please contact us if you would like to find other volunteer opportunities.

Q: How can I find out when jobs are available besides continuing to refresh this page?

A: Please sign up for our email list. We send updates on our campaigns and events every month, along with available volunteer opportunities and job openings when they arise.

Q: I have more questions.

A: Please contact us if you have more questions.